Plain English puts the reader’s needs first and allows the reader to understand the message the first time they read it. … Long sentences filled with adjectives, adverbs and jargon take longer to read. Plain language is faster to read and is more effective at getting your message across.
Is plain English always best?
Write short sentences
Simple as that. Aim for 15–20 words, but be sure to mix it up because good writing of any kind relies on rhythm. Short is better, but your writing needs to flow.
Is plain English good?
The main advantages of plain English are: it is faster to write; it is faster to read; and. you get your message across more often, more easily and in a friendlier way.
Is plain English bad?
Plain English is not designed for machine translation. Therefore, plain English gives bad translations more frequently than text that is designed for machine translation.
Why should we use plain English?
Plain language is good customer service and makes life easier for the public. Plain language means readers understand your documents more quickly. Readers call less often for explanations. They make fewer errors filling out forms.
What is the Crystal Mark?
The Crystal Mark is our seal of approval for the clarity of a document. It now appears on over 23,000 different documents in the UK and in other countries including the USA, Australia, Denmark, New Zealand and South Africa. It is the only internationally-recognised mark of its kind.
How does plain English differ from plain language?
Plain English is language that is easy to understand, emphasizes clarity and brevity, and avoids overly complex vocabulary. Plain language is writing designed to ensure the reader understands as quickly, easily, and completely as possible.
What is the most simplest language?
That metaphorical process is at the heart of Toki Pona, the world’s smallest language. While the Oxford English Dictionary contains a quarter of a million entries, and even Koko the gorilla communicates with over 1,000 gestures in American Sign Language, the total vocabulary of Toki Pona is a mere 123 words.
Why is plain language so important?
Plain language is a way of presenting information that helps your audience understand it the first time they read it and it makes good business sense. Using plain language helps you to communicate well with your clients and customers and give them what they want: information that is accessible and easy to understand.
Why does plain language matter?
Why plain language matters
Writing that is clear, concise, well-organized, and follows other best practices appropriate to the subject or field and intended audience. A wide variety of individuals make up ‘the general public. … You probably can relate to situations where information overload resulted in problems.
Should the legal profession use plain English?
At the very least, the legal profession should try its best to use plain language when conveying information in the courts, to the public and in legal documents. All writing, whether legal, medical or political, should easily be accessible by members of society.
How do you speak in plain English?
How to Speak in Plain English
- Use as few words as possible to make your point. Try not to add too many description words or details. …
- Don’t unnecessarily combine sentences. …
- Get to the point and then explain it. …
- Use vocabulary and language that you and your audience are familiar with. …
- Use active verbs, not passive verbs.
How do you use plain English?
Top 10 Principles for Plain Language
- Write for your reader, not yourself.
- Use pronouns when you can.
- State your major point(s) first before going into details.
- Stick to your topic.
- Limit each paragraph to one idea and keep it short.
- Write in active voice. …
- Use short sentences as much as possible.
- Use everyday words.
What does plain English include?
Plain English is a style of writing that enables the reader to understand the message the first time they read it. It uses short, clear sentences and everyday words without unnecessary jargon. To use plain English, you may need to edit your writing several times over, or even ask someone else to read it for you.
Why is simple language good?
Using plain and clear language helps your audience read, understand and use the information you are giving them. … using headings, subheadings, lists and tables to help readers navigate through your material. writing short, uncomplicated sentences and leaving out anything that isn’t necessary for your message.
Who is required to use plain language?
Use plain language in any document that: is necessary for obtaining any federal government benefit or service or filing taxes. provides information about a federal government benefit or service, or. explains to the public how to comply with a requirement that the federal government administers or enforces.